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State Department Authentication Cover Letter

When requesting Authentication Services via mail, please include the following:

  • A completed Request of Authentications Service DS-4194 form – Be sure to specify the document’s country of use in Section 4
  • Documents
  • Fees
  • A self-addressed prepaid envelope (FedEx not acceptable as of 02/01/2017)

Mail your complete packet to the following address:

Office of Authentications
U.S. Department of State
44132 Mercure Cir, P.O. Box 1206
Sterling, VA  20166-1206

Prior to submitting your packet, be sure to:

  • Verify whether a U.S. Department of State authentication certificate or an apostille is needed.
  • Plan ahead. The average processing time for mail-in requests is approximately twelve business days from the date of receipt by the Office of Authentications.
  • Ensure that you have reviewed the certification requirements for each of your document(s).
  • Include a self-addressed prepaid envelope which will be used to return your documents.
  • Using tracked mail delivery will expedite handling of your request by mailroom and may prevent damage to documents caused by irradiation of USPS regular mail.
  • When using tracked mail delivery, you will receive an update on when your mail has reached our mail distribution center, but not our physical office location.


  • On the DS-4194 in Section 4, the Country of Use for each document must be specified before the document can be processed. 
  • Please do not include Federal Express Ground or Home for the return of your documents as the Federal Express Company will not accept them from our office.

В тот год аналогичное приглашение получили еще сорок кандидатов. Двадцативосьмилетняя Сьюзан оказалась среди них младшей и к тому же единственной женщиной. Визит вылился в сплошной пиар и бесчисленные интеллектуальные тесты при минимуме информации по существу дела.