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Pro Personal Assistant Cover Letter

Administrative Assistant Cover Letter Examples

Including a cover letter with your application materials can give you the opportunity to highlight and enhance the information on your resume. It can also help to clarify what is included on the application, if there is one. Writing an administrative assistant cover letter to submit with your resume is a good way to provide connections between your skills and the job requirements.

What to Include in Your Cover Letter

Your cover letter should be targeted to the job you are applying for.

Before you start writing, it’s a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting. Then you can come up with examples from your work experiences to highlight the skills that match what they are looking for. The more closely you can match your experience to what they are seeking in a candidate, the better your chances for getting an interview, and eventually, the job.

If you can find the name of the hiring manager responsible for filling the position, it’s an excellent idea to use it. “Dear Mr. Jones” or “Dear Riley Smith” is a much more personal greeting than “Dear Hiring Manager”, and it shows that you made the extra effort to find out to whom you are writing. If you have been referred by someone, be sure to mention that in your opening paragraph as well.

Email Cover Letter Example

Subject: Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments and greeting customers at the door.

During my time as administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with White Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at XYZ Enterprises, and I thank you for your consideration.

Sincerely,

Jane Doe
janedoe123@email.com
(555) 222-3344

Printed Cover Letter Example

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Company Name
Address
City, State, Zip Code

Dear Hiring Committee,

I am responding to your posting on Craigslist for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:

--Communications

--Non-profit experience

--Computer proficiency

--Organizing office procedures

--Training and supervisory experience

--Public relations

--Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the Union. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management.

I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer I completed a seminar at A Circle of Ten, Inc. - an intensive workshop that explores the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

I am a long-time activist and grew up in a family that is pro-union. My great-uncle was a Wobbly. My uncle remembers meetings at his house with Emma Goldman. This family history has made me extremely passionate about the long, bitter struggle for worker rights.

Thank you for your time. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.

Sincerely,

Your Signature

Your Typed Name

More Cover Letter Examples: Sample Cover Letters

Suggested Reading: Writing Effective Cover Letters

Could this cover letter sample be more targeted for a nonprofit? I don't think so. And, for that very reason, I'm pretty sure the hiring manager will find this applicant a good fit for his human rights nonprofit.

Kate wrote a really heartfelt cover letter, which she sent to me for review. I like the way she weaves her passion for human rights into her qualifications for being an executive assistant in finance. Take a look.

My Comments on Kate's Cover Letter Sample

After Kate sent me her cover letter, I responded with just a few comments to make it better. But really, Kate did a great job on her own.

Hello Kate,
I love your cover letter — at least I did once I got into it. But it took a few sentences for me to start liking it, and that might be a problem. If you don't grab your reader in the first paragraph, you could lose him all together.

The first sentence sounds like so many other cover letters I’ve read. Sort of ho-hum even though you use the word "excitement." I wonder if you could either rewrite it to reflect the passion you show later in the letter, or simply delete that first phrase.

One more thing, see if you can find a person’s name for your salutation. If you can’t, then write, “Dear Manager” or “Dear Director” instead of “Dear Madam/Sir.” "Dear Madam/Sir" is so old-fashioned.

With my edits, here's what the start of your letter would look like.

Dear Ms XX,

I wish to express my interest in the Executive Assistant to the Vice President of Finance, which I saw posted on Idealist.org.

Now, let's put that with the rest of your cover letter to see how it flows.

Sample Cover Letter for an Executive Assistant at a Nonprofit

Dear Ms X,

I wish to express my interest in the Executive Assistant to the Vice President of Finance, which I saw posted on Idealist.org. With its outstanding reputation, XX has long been on my “dream list” for places to work. I feel that my combination of skills and experience in administration and my passion for human rights make me a qualified candidate for this position.

One of my favorite quotes from Rumi (and words to live by) is “let the beauty we love be what we do.” When there is passion behind the work we do, it fuels us to work for the change we believe is possible. Beyond my administration experience in budget management, calendar management, facilitation, and meeting coordination I have the aspiration to surround myself with those who are committed to human rights and change. Without a doubt, XX offers that experience and atmosphere.

The organization’s work in Haiti and around the world, offering primary healthcare to the poor, is beyond inspiring. I would be honored to work alongside people who have dedicated their lives to defending the human rights of others and saving lives.

Through my work, volunteer, and travel experience, I have honed my interpersonal, organizational, and presentation skills. I am a self-directed team player who has careful attention to detail and experience in program planning and volunteer coordination. I am thrilled about the possibility of deploying my skills, positive attitude, and strong work ethic in the service of the XX Finance team and wider XX community.

Thank you for considering my application. I can be reached at your convenience via phone or email. I look forward to hearing from you.

Regards,
Kate XX

Other Cover Letter Samples

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